Description

The Travel Coordinator will work as part of the travel team coordinating tasks related to one or more functional activities, such as travel related support, procurement, and assisting our Business Units (BUs) with using approved platforms and services for meetings & special events management. They will report to the Global Travel Manager and work with multiple teams, such as Sustainability, Safety, and Finance. 

The Travel Coordinator will work towards meeting the strategic priorities of the travel program by implementing tactics for approved plans and completing day-to-day tasks and activities. They may be responsible for travel planning and coordination support, policy compliance, vendor management, reporting & analysis, and communications. They will respond to inquiries about TNC’s travel program activities & procedures, create program materials, and draft correspondence. They will be well-versed in the systems and resources the team utilizes to execute assigned tasks. They will maintain, track, and research data, produce and review reports, and perform program analysis. The coordinator will support and provide targeted training related to the functional area of the Global Travel Program. They will implement approved processes and practices to improve effectiveness. They will communicate or distribute information of our travel program to assist staff in making decisions, solving problems, and improving workflow.
 

RESPONSIBILITIES & SCOPE

• Work within the scope of the program’s strategic goals.
• Act independently on assigned tasks and exercise independent judgment based on analysis and experience, referring difficult questions and unusual problems to the supervisor.
• Coordinate projects with several variables, working within a defined timeline and budget.
• Demonstrate sensitivity in handling confidential information.
• Perform non-routine analysis, research, and follow-through.
• Ensure compliance with Conservancy policies and procedures and external requirements.
• Financial responsibility includes purchasing, processing invoices, contracting with vendors, and assisting with budget preparation.
• May function as a resource to others to solve problems and act in the supervisor’s stead when instructed.
• Provide input through project teams for the improvement of existing programs.
• Travel and work flexible hours as needed.
• Work is diversified and may not always fall under established practices and guidelines.
• May train administrative or volunteer staff on TNC’s global travel program.

Requirements